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ONE (1) UNIT OF BRAND NEW MOTOR VEHICLE

September 6, 2018

Deadline of Submission: 

Friday, August 24, 2018

INVITATION TO BID

Two Failed Biddings – Negotiated Procurement

ONE (1) UNIT OF BRAND NEW MOTOR VEHICLE for the National Library of the Philippines with an Approved Budget for the Contract (ABC) of One Million Three Hundred Thousand Pesos (PhP1,300,000.00) in accordance with Section 53.1 Two Failed Biddings as specified in the Revised  Implementing Rules and Regulations (IRR) of Republic Act (RA 9184), otherwise known as the “Government Procurement Reform Acts”.

            For more details on this project refer to the attached Technical Specifications and Schedule of Requirements (Annex “A”).

            The following minimum eligibility and technical documents as well as the Financial Proposal Form/Bid Form shall be submitted on or before August 24, 2018 at 2:00PM at the Conference Room, Ground Floor at NLP, Bldg.

1. Accomplished Financial Proposal Form/Bid Form

2. Tax Clearance per Executive Order 398, Series of 2005, as finally reviewed and approved by the BIR.

3. Certificate of PhilGEPS Registration.

            Opening of the eligibility documents, technical documents, financial proposal and evaluation copy to offered book will be on August 24, 2018 at 2:01PM after the deadline of submission of bids at Conference Room, Ground Floor, NLP Bldg. Bids will be opened in the presence of the Bids and Awards Committee (BAC) Members, TWG Members and bidders or authorized representatives who choose to attend the activity. Late Bids shall not be accepted and bids received in excess of the ABC shall be automatically failed.

            The NLP reserves the right to accept or reject any bid to annul bidding process, and to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected Bidder or Bidders.

Please follow the PhilGeps link to view complete details: 

https://www.philgeps.gov.ph/GEPSNONPILOT/Tender/SplashBidNoticeAbstractUI.aspx?menuIndex=3&refID=5568827&DirectFrom=OpenOpp&Type=agency&BusCatID=0

For further information, please refer to:

CHERRYLYN ESTOLANO

RICA JANE SANTOS

RHODORA JULIAN

BAC Secretariat

National Library of the Philippines                   

Tel. No.: 310-5035 loc. 106/215/408

Email: bac@nlp.gov.ph                                                               

EDGARDO B. QUIROS

BAC, Chairperson

“Annex A”

SCHEDULE OF REQUIREMENTS

The delivery schedule expressed as weeks/months stipulates hereafter a delivery date which is the date of delivery to the project site.  One (1) unit of brand new vehicle with Approved Budget Contract (ABC) Php1,300,000.00.

PARTICULARS DISCRIPTION SCHEDULE
  Minimum specification: Within 30 calendar days upon receipt of the Notice to Proceed, provided an Official Receipt and Certificate of Registration from Land Transportation Office (LTO) is first secured.
Body dimension (mm)    
                Overall Length 4,435  
                             Width 1,695  
                             Height 1,705  
Engine    
Size 1.5L  
Type 4 cylinder, 16 valves, Gasoline  
Displacement: 1,400-1,500 cc  
Transmission: Automatic  
Steering Power steering  
Number of seats 7  
Airconditioning System Automatic / Digital  
Color White  
Inclusion:    
Other car accessories: (Standard tools w/ jack, spare tire w/ rim, early warning device, seat cover, tint, floor mats.  
Safety: SRS airbags, ABS, EBD, seat belt, ISOFIX x 2  
Security: Rear view camera, immobilizer, keyless entry.  
Navigation system: 7” Touch Screen Display  
Manufacturer’s Warranty: Scope of Coverage:  
  a. Materials used  
   b. Workmanship  
  c. Roadworthiness  
  Duration:  3 years or 100,000kms w/ come 1st on the main assemblies of engine transmission/differential.  
Availability of Spare Parts: Readily available from Service Center (located in Metro Manila).  
Insurance Three (3) years LTO Registration (red plate)  
  One (1) year GSIS TPL Insurance  
  One (1) year GSIS Comprehensive Insurance  
   The unit shall be registered under the name of the NATIONAL LIBRARY OF THE PHILIPPINES  

I hereby certify to comply and deliver the above requirements.

______________________       ____________________________        _______________

Name of Company/Bidder           Signature Over Printed Name                     Date

                                of Representative

                                                                     “Annex B”                                                             

SECTION VII. TECHNICAL SPECIFICATIONS

Bidders must state either “Comply” or “Not Comply” or any equivalent term in the column “Statement of Compliance” against each of the individual parameters of each “Specification”. One (1) unit of brand new vehicle with Approved Budget Contract (ABC) Php1,300,000.00

PARTICULARS DISCRIPTION Statement of  Compliance
  Minimum specification:  
Body dimension (mm)    
                Overall Length 4,435  
                             Width 1,695  
                             Height 1,705  
Engine    
Size 1.5L  
Type 4 cylinder, 16 valves, Gasoline  
Displacement: 1,400-1,500 cc  
Transmission: Automatic  
Steering Power steering  
Number of seats 7  
Airconditioning System Automatic / Digital  
Color White  
Inclusion:    
Other car accessories: (Standard tools w/ jack, spare tire w/ rim, early warning device, seat cover, tint, floor mats.  
Safety: SRS airbags, ABS, EBD, seat belt, ISOFIX x 2  
Security: Rear view camera, immobilizer, keyless entry.  
Navigation system: 7” Touch Screen Display  
Manufacturer’s Warranty: Scope of Coverage:  
  a. Materials used  
   b. Workmanship  
  c. Roadworthiness  
  Duration:  3 years or 100,000kms w/ come 1st on the main assemblies of engine transmission/differential.  
Availability of Spare Parts: Readily available from Service Center (located in Metro Manila).  
Insurance Three (3) years LTO Registration (red plate)  
  One (1) year GSIS TPL Insurance  
  One (1) year GSIS Comprehensive Insurance  
   The unit shall be registered under the name of the NATIONAL LIBRARY OF THE PHILIPPINES  

INSTRUCTION:

Bidders must state here either “Comply” or Not Comply” against each of the individuals parameters of each Specification stating the corresponding performance parameter of the equipment offered. Statements of “Comply” or Not Comply” must be supported by evidence in a Bidders Bid and cross-referenced to that evidence. Evidence shall be in the form of manufacturer’s un-amended sales literature, unconditional statements of specification and compliance issued by the manufacturer, samples, independent test data etc., as appropriate. A statement that is not supported by evidence or is subsequently found to be contradicted by the evidence presented will render the Bid under evaluation liable for rejection. A statement either in the Bidders statement of compliance or the execution of the Contract may be regarded as fraudulent and render the Bidder or supplier liable for prosecution subject to the provisions of ITB Clause 3.1.a(ii) and/or GCC Clause2.1.a(ii).

I hereby certify to comply with all the above Technical Specifications

______________________      ___________________________        _______________

Name of Company/Bidder           Signature Over Printed Name                     Date

                              of Representative

FINANCIAL PROPOSAL FORM/BID FORM

Date:       ___________                                     

Invitation to Bid No:         ___________                                   

To:  National Library of the Philippines

          T.M. Kalaw St. Ermita, Manila

Gentlemen and/or Ladies:

         Having examined the Bidding Documents including Bid Bulletin Numbers [insert numbers], the receipt of which is hereby duly acknowledged, we, the undersigned, offer to [supply/deliver/perform] [description of the Goods] in conformity with the said Bidding Documents for the sum of [total Bid amount in words and figures] or such other sums as may be ascertained in accordance with the Schedule of Prices attached herewith and made part of this Bid.

PARTICULARS QTY BID OFFER (inclusive of VAT)
Brand New Motor Vehicle ; 7-seater 1 UNIT  
Inclusion: *    
Three (3) years LTO Registration (red plate)    
One (1) year GSIS TPL Insurance    
One (1) year GSIS Comprehensive Insurance    
Total (inclusive of VAT)    
Less: Discounts    
Total (net of discounts)    
Other offers:    
Specify freebies and offer:        
  • The amounts indicated under Inclusions are for biding purposes only. During contract implementation, THESE INCLUSIONS SHALL BE BORNE BY THE BIDDER REGARDLESS OF ACTUAL CHARGES.
  • Supplier must be an authorized franchise dealer of the vehicle being sold of such authorization shall be submitted to NLP.

         We undertake, if our Bid is accepted, to deliver the goods in accordance with the delivery schedule specified in the Schedule of Requirements.

         If our Bid is accepted, we undertake to provide a performance security in the form, amounts, and within the times specified in the Bidding Documents.

         We agree to abide by this Bid for the Bid Validity Period specified in BDS provision for ITB Clause 18.2 and it shall remain binding upon us and may be accepted at any time before the expiration of that period.

         Until a formal Contract is prepared and executed, this Bid, together with your written acceptance thereof and your Notice of Award, shall be binding upon us.

We understand that you are not bound to accept the lowest or any Bid you may receive

         We certify/confirm that we comply with the eligibility requirements as per ITB Clause 5 of the Bidding Documents.

Dated this ________________ day of ________________ 20______.

[signature]                                                       [in the capacity of]

Duly authorized to sign Bid for and on behalf of ___________________________________________________________________________

[Name of Representative, Name of Company, Company  Address, Tel./Fax No., Email]            

Contractor: 

Toyota Otis, Inc.

Contract Amount: 

1,278,150.000

Notice of Award: 

September 06, 2018

Notice to Proceed: 

September 06, 2018

Contract Date: 

September 06, 2018

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