How to get an ISSN
What is ISSN?
International Standard Serial Number (ISSN) is an international identifier for serials and continuing resources in the electronic and print worlds. It can be assigned to any serial or continuing resource whether past, present or to be published in the foreseeable future whatever the medium of production (e.g. print, online, CD-ROM, etc.).
An ISSN is not mandatory, and does not convey any form of legal or provide copyright protection on a work.
What is serial?
Serial is a continuing resource in any medium, issued in a succession of discrete parts, usually bearing numbering, that has no predetermined conclusion. Examples of serials include journals, magazines, electronic journals, ongoing directories, annual reports, newspapers, monographic series, and newsletters.
What is Ongoing Integrating Resources?
Ongoing integrating resources is an electronic publication that are updated such as websites, blogs, institutional repositories, directories and databases.
How much does it cost?
Per Public Advisory No. JET-01 dated January 26, 2022, application for ISSN is FREE OF CHARGE.
Do I need a different ISSN for each format?
Each format must have a different ISSN, which means that if you have one serials or continuing resources but will be published in different format, e.g. print, online, CD, DVD, etc. each of these will have its own ISSN.
A new ISSN may only be applied for in the following cases:
- The publication’s medium changes (e.g. a print becomes an online).
- The publication’s title changes.
- Different language editions.
Any changes made must be mentioned in the details of the old title, ISSN and the details of issues published during that period in the new journal(s)/serial(s).
How do I get an ISSN?
For Print Publication and CD/DVD
To obtain an ISSN before the publication of the first issue of a print serial or before the release of a serial on CD-ROM, a mock-up must be provided with the request.
Please take note:
- ISSN shall not be requested a month before the release of the first issue; the National Centre reserve the right to defer the assignment of an ISSN requested in advance until a copy of the first issue has been received by the ISSN National Centre.
- The National Center reserves the right to refuse ISSN to those who have not provided the ISSN National Centre a mock-up or a manuscript with title page, editorial responsibility, frequency, and publisher indicated on it.
- Publishers must be aware that ISSN assigned ahead of publication won’t be formally registered in the ISSN Register until the receipt proof of the effective publication of the serial.
- Complete information such as contact details (name of publisher/institution, address, telephone number, office telephone number, mobile number, e-mail [institutional domain] should be given.
For Online publication
Due to recurrent and significant problems with online publications, the latter are usually not ISSN assigned ahead of publication. ISSN are assigned to online publications only after the release of the first issue, provided that this issue contains a significant number of articles. If it is considered that the first issue has not enough articles for being regarded as an actual and complete one, the ISSN assignment will be deferred. Regarding open access scholarly publications, 5 articles are considered as a minimum for making a complete issue.
Editorial boards and frequency statement with complete contact details (name of publisher / institution, address, telephone number, mobile number, e-mail (institutional domain) should be displayed on the publication website with valid URL.
Display of misleading/false information in the website will result in the rejection of the application.
Information / Documents needed for ISSN Assignment
- Create an Account at https://ins-poas.nlp.gov.ph/user/register. Fill out the form and click submit;
- Wait for an email notification to create your password and login;
- Once you received an email notification, Go to the “ISSN Application’ menu and fill out the required information at the ISSN Information Sheet;
- Attach a mock-up copy of the publication (in pdf fomat) for print and CD-ROM version and screenshot of the website for online version. A valid URL where the publication is uploaded must also be provided for the online version;
- Click the preview and submit button;
- Wait for an email notification or click the submission tab to know the status of your application;
Please note that it is particularly important to indicate the complete contact information (name of publisher/institution, address, telephone number, mobile number, e-mail (institutional domain), place of publication, editorial board, and frequency statement (e.g. monthly, quarterly, annual, etc.) to be printed or displayed on the serial or continuing resources.
Other things to Note
- Processing usually takes about 1-2 working day/s.
- You may now use your ISSN for Barcode and you can proceed to upload or print your serials or continuing resources.
- Should you wish to have legal or copyright protection. You may visit Copyright Registration to know more about it.
- Remember to submit two (2) copies of your printed serials or continuing resources. For online publications, you need to submit the URL / website links within 30 days to be registered in the International Centre ISSN Portal (https://portal.issn.org).
- Please be aware that details of all serials and continuing resources titles are registered by the NLP are sent to the International Centre and this data is published in ISSN Online (https://portal.issn.org) and ISSN Compact (CD-ROM).
Let us know if you have more questions on applying for an ISSN with NLP!
To mail copies of your publication/s:
c/o Bibliographic Services Division
T.M. Kalaw Street, Barangay 666, Ermita, Manila, 1000
Mobile Number: 0917-8718210
Contact us at
Mobile Number: 0917-8718210
Landline: (02) 5314-2100 local 406 – 407