Service Maintenance of Five (5) units of Microfilm Readers Machine for the National Library of the Philippines.

Deadline of Submission: Monday, September 10, 2018

BIDS AND AWARD COMMITTEE

RESOLUTION NO. 18-01

(Direct Contracting)

A RESOLUTION RECOMMENDING TO THE HEAD OF THE PROCURING ENTITY THE USE

OF DIRECT CONTRACTING MODE AS ALTERNATIVE METHOD OF PROCUREMENT FOR THE

NATIONAL LIBRARY OF THE PHILIPPINES NEEDS OF SERVICE MAINTENANCE OF FIVE (5)

MICROFILM READERS MACHINE ENUMERATED IN THE PURCHASE REQUEST DATE AUGUST 28, 2018. (Attach as Annex “A”)

            WHEREAS, the  National Library of the Philippines has requested for the Service Maintenance of Five (5) units of Kodak Scanners (Microfilm Reader Machine) from September 1, 2018 to December 31, 2018 for the Multimedia Section of the Filipiniana Division amounting to One Hundred Thirty Three Thousand Nine Hundred Fifty Four Pesos 52/100 (Php133,954.52) to MICROIMAGING SALES AND SERVICES, INC. ;

WHEREAS, attached is the item specification with Certificate of Distributorship of MICROIMAGING SALES AND SERVICES, INC. (MSSI), with registered office at 2247 Chino Roces Ave., Makati City; (Attach as Annex “B”)

WHEREAS, Section 50 of RA 9184 provides that Direct Contracting as mode of procurement may be resorted for items sold by an exclusive dealer or manufacturer which does not have sub-dealers selling at lower prices and for which no suitable substitute can be obtained at more advantageous term to the government;

WHEREAS, the Bids and Awards Committee (BAC), in its evaluation considered all the factual circumstances of the foregoing, including the Technical Evaluation made by the end-user and the immediate need for the acquisition of the goods which warrants and necessitates the use and employment of alternative method of procurement specifically through Direct Contracting;

WHEREAS, on motion a motion unanimously seconded, it was;

RESOLVED, as it is hereby resolved, that the use of alternative method of procurement for the aforesaid Purchase Request, through Direct Contracting, is justified and is recommended for approval of the Director as Head of the Procuring Entity, by reason of the existence of the conditions set forth by the Act and in line with the promotion of economy and efficiency in the procurement system.

Contractor: Microimaging Sales and Services, Inc.

Contract Amount: 133,955.000

Notice of Award: September 12, 2018

Notice to Proceed: September 19, 2018

Contract Date: September 13, 2018