Procurement of Vehicle
Deadline of Submission:
Thursday, December 1, 2016
INVITATION TO BID
NEGOTIATED PROCUREMENT – TWO (2) FAILED BIDDING 16-02
Procurement of Vehicle
In view of the two (2) failed bidding, the National Library of the Philippines (NLP) Bids and Awards Committee (BAC) invites interested bidders to participate in the negotiated bidding for the Procurement of Vehicle with an Approved Budget for the Contract (ABC) of Eight Hundred Forty Thousand Pesos (PhP840,000.00). Bids received in excess of the ABC shall be automatically rejected at bid opening.
Please follow the PhilGeps link to view complete details:
Delivery of the vehicle is required within fifteen (15) working days upon issuance of Notice to Proceed.
For more details on this project refer to the attached Technical Specifications and Schedule of Requirements (Annex “A”).
The following minimum eligibility and technical documents as well as the Financial Proposal Form/Bid Form shall be submitted on or before December 01, 2016 1:30PM at the Conference Room, Ground Floor at NLP, Bldg.
- Accomplished Financial Proposal Form/Bid Form (Annex “B”);
- Department of Trade and Industry (DTI); SEC Registration Certificate, or Cooperative Development Authority (CDA); Certificate of Incorporation
- Valid and current Mayor’s permit
- Tax Clearance per Executive Order 398, Series of 2005, as finally reviewed and approved by the BIR and/or Income/Business Tax Return.
Opening of the eligibility documents, technical documents and financial proposal will be on December 01, 2016 1:31PM after the deadline of submission of bids at Conference Room, Ground Floor, NLP Bldg.. Bids will be opened in the presence of the Bids and Awards Committee (BAC) Members, TWG Members and bidders or authorized representatives who choose to attend the activity. Late Bids shall not be accepted.
The NLP reserves the right to accept or reject any bid to annual bidding process, and to reject all bids at any time prior to contract award, without thereby incurring any liability to the affected Bidder or Bidders.
For further information, please refer to:
FARRAH LYN GOCOYO and RICA JANE SANTOS
BAC Secretary
T.M. Kalaw St., NLP Bldg.
Tel: 336-7200 loc. 311/215
Sgd. LEONARDO P. BERNABE, JR.
BAC, Chairperson
“Annex A”
TECHNICAL SPECIFICATION AND SCHEDULE OF REQUIREMENTS
Bidders must state either “Comply” or “Not Comply” or any equivalent term in the column “Statement of Compliance” against each of the individual parameters of each “Specification”.
The delivery schedule expressed as weeks/months stipulates hereafter a delivery date which is the date of delivery to the project site.
| Item No. | DESCRIPTION/S | Qty | Unit Cost | Total ABC | Statement of Compliance | Delivered, Weeks/Months |
| 1 | Vehicle, Van (Cab & Chassis) Specification: Rear Bodies: 4640L x 1695W x 1965 H mm Engine: 2.5L Diesel Transmission: 5-Speed Manual Tank Capacity: 55 Liters Seating Capacity: 17 person Dual Airconditioning Unit Single-In-Dash Player and AM/FM Tuner w/ 2 Speaker LTO Registration GSIS Insurance (Other Accessories/Freebies) | 1 unit | 840,000.00 | 840,000.00 | Within 15 working days upon receipt of P.O | |
| TOTAL | 840,000.00 |
I hereby certify to comply with all the above Technical Specifications and deliver the above requirements.
___________________________ _____________________________ ___________
Name of Company/Bidder Signature Over Printed Name Date
of Representative
“Annex B”
FINANCIAL BID FORM
Date:
To: National Library of the Philippines
T.M. Kalaw St. Ermita, Manila
Gentlemen and/or Ladies:
Having examined the Bidding Documents, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to [supply/deliver/perform] [description of the Goods] in conformity with the said Bidding Documents for the sum of [total Bid amount in words and figures] or such other sums as may be ascertained in accordance with the Schedule of Prices attached herewith and made part of this Bid.
| Item No. | DESCRIPTION/S | Qty | Total Bid Offer |
| 1 | Vehicle, Van (Cab & Chassis) Specification: Rear Bodies: 4640L x 1695W x 1965 H mm Engine: 2.5L Diesel Transmission: 5-Speed Manual Tank Capacity: 55 Liters Seating Capacity: 17 person Dual Airconditioning Unit Single-In-Dash Player and AM/FM Tuner w/ 2 Speaker LTO Registration GSIS Insurance (Other Accessories/Freebies) | 1 unit | |
| TOTAL |
We undertake, if our Bid is accepted, to deliver the goods in accordance with the delivery schedule specified in the Schedule of Requirements.
If our Bid is accepted, we undertake to provide a performance security in the form, amounts, and within the times specified in the Bidding Documents.
We agree to abide by this Bid for the Bid Validity Period and it shall remain binding upon us and may be accepted at any time before the expiration of that period.
Until a formal Contract is prepared and executed, this Bid, together with your written acceptance thereof and your Notice of Award, shall be binding upon us.
We understand that you are not bound to accept the lowest or any Bid you may receive
We certify/confirm that we comply with the eligibility requirements as per ITB of the Bidding Documents.
Dated this ________________ day of ________________ 20______.
[signature] [in the capacity of]
Duly authorized to sign Bid for and on behalf of ___________________________________________
[Name of Representative, Name of Company, Company Address, Tel./Fax No., Email]
Contractor:
Union Motor Corp – Otis
Contract Amount:
833,260.000
Notice of Award:
December 13, 2016
Contract number:
1612-0148
Notice to Proceed:
December 22, 2016
Contract Date:
December 19, 2016