• Certification of Copyright Registration and Deposit

  Certification of Copyright Registration and Deposit

  Certification is issued for the purpose of giving information on the fact of copyright registration and deposit in the National Library of the Philippines.

  Checklist of Requirements
  

  1. Request letter addressed to Cesar Gilbert Q. Adriano, Director IV, National Library of the Philippines, with the following details:
  • Name of Copyright Owner;
  • Date of Registration;
  • Title of Work/Creation; and
  • Name of Author/s.
  2. Official receipt of payment of PHP 100.00 Certification fee & Documentary Stamp Tax of PHP 30.00.

• Certified True Copy (CTC) of the Certificate of Copyright Registration and Deposit / Instrument

  Certified True Copy (CTC) of the Certificate of Copyright Registration and Deposit / Instrument

  Certified true copy is a verification that the Certificate of Copyright Registration and Deposit/Copyright Instrument is a true copy of the original certificate/instrument issued by and filed with the National Library of the Philippines.

  Checklist of Requirements
  

  1. Request letter addressed to Cesar Gilbert Q. Adriano, Director IV, National Library of the Philippines, with the following details:
  • Name of Copyright Owner;
  • Date of Registration;
  • Title of Work/Creation; and
  • Name of Author/s.
  2. Official receipt of payment of CTC fee of PHP 100.00 per page.

• Copyright Registration and Deposit

  Copyright Registration and Deposit

  Copyright registration and deposit refers to the creation of an official and public record of rights over an intellectual work/creation and submission of two copies of work/creation to the National Library of the Philippines for the purpose of completing its collection.

  Requirements
  

  1. Two (2) copies of the accomplished Application Form, and the duly notarized affidavit with affixed documentary stamp (DST). The form is downloadable here.
  2. Two (2) copies of materials/works being registered.

  Format
  

  1. Books :
     
     • For PUBLISHED work/s : BEST copy of work as published with Copyright Notice :
           [Philippine Copyright (Year of Publication) by (Copyright Owner)]
     • For UNPUBLISHED work/s : saved in USB flash drive with label : [Title of Work & Name of Author]. Printed copy should be bound (soft bound or ring bound).
  2. Musical compositions, sound recordings, audiovisual works, or e-books :
     
     • Two (2) copies saved in USB flash drive with label : [Title of Work & Name of Author].
  3. Drawings, paintings, architectural works, sculpture, engraving, prints, lithography or other works of art, models or designs for works of art and photographic works :
     
     • Two (2) photographs of the works (for sculptures, photographs should be all sides of the work being registered).
  4. Original Ornamental Design or Models for Articles of Manufacture and Industrial Objects, and Other Works of Applied Art :
     
     • Two (2) copies of the drawing of the design with the corresponding technical description.
  5. Computer Programs :
     
     • Two (2) electronic copies saved in separate USB flash drives OR printed copies of the first 25 and last 25 pages of the source code (must be ring bound or soft bound).

  Fee
  

  • Copyright Application Fee PHP 200.00
  • Documentary Stamp (DST) PHP 30.00

  Additional Requirements
  

  1. If copyright ownership is being claimed by another individual who is not the author :
         One (1) original or CTC of Notarized supporting document indicating transfer of ownership, such as:
     
     • Waiver;
     • Deed of Assignment;
     • Affidavit of heirship (executed by ALL of the heirs);
     • Publication Contract; or
     • Affidavit of joint ownership.
  2. If copyright ownership is being claimed by an enterprise or corporation :
         One (1) photocopy of SEC Certificate of Registration, or DTI Certificate of Business Name Registration.
  3. Additional requirement for representative :
     
     • One (1) original or CTC of Notarized Secretary’s Certificate/Board Resolution (corporate/enterprise)
     • One (1) original copy of Special Power of Attorney executed and signed by the applicant (non-resident natural person)
     • One (1) photocopy of Office Order or any similar document (government)
  4. Additional requirement for work/creation made in the course of employment :
     
     • One (1) CTC of Appointment/ Employment Contract with Job Description
     • One (1) original copy of NOTARIZED Declaration of Work is PART/ NOT PART of Regularly Prescribed Official Duties

  Procedures
  
  Onsite Application Procedure
       Step 1 : Submit Your Application. Submit complete documentary requirements to NLP Ground Floor, Counter 7, Copyright Receiving Area.
       Step 2 : Pay at the Cashier. Pay the required fees at the Cashier (NLP Ground Floor).
       Step 3 : Return at the Counter. Return to the Copyright Receiving Area and present the Official Receipt.
       Step 4 : Wait for the Claim Slip. Wait for the release date of the Certificate as indicated in the claim slip.
  
  Via Email Application Procedure
       Step 1 : Submit via E-mail. Send the scanned copy of the application form to copyright@nlp.gov.ph for examination.
       Step 2 : Upon Verification. Once all the details are verified, we will advise you to send the hard copies of the application form and the material being deposited via delivery courier.
  You may send the mail to :
      MS. LORADEL Y. MARTINEZ
      OIC, Copyright Division
      National Library of the Philippines
      T.M. Kalaw St., Ermita, Manila 1000
      0917-8501-606
  
       Step 3 : Payment. Payment may be done by two (2) options :
  

  1. via LBC PesoPak (Consignee : Loradel Y. Martinez, 0917-8501-606)
  2. via Post Money Order (Consignee : National Library of the Philippines)

       Step 4 : Wait for the Confirmation.Wait for the notification message from the Copyright Division once we have already received your document, or if there are any further inquiries about your application.

• Correction of Copyright Entries

  Correction of Copyright Entries

  Correction of copyright entries is a rectification of data in the copyright registry. Correction is limited to misspelled words or missing letters, numbers and special characters or omitted or overlooked information. No substantial change is allowed.

  Checklist of Requirements
  

  1. Request letter addressed to Cesar Gilbert Q. Adriano, Director IV, National Library of the Philippines.
  2. Original Certificate of Copyright Registration and Deposit (NLP.RPD.F.001) and its attachment(application form (NLP-034) & affidavit)

• Duplicate Copy of Certificate

  Duplicate Copy of Certificate

  Copyright holders whose registration year is 2024 onwards may request for a duplicate copy of Certificate of Copyright Registration and Deposit.

  Checklist of Requirements
  

  1. Request letter addressed to Cesar Gilbert Q. Adriano, Director IV, National Library of the Philippines
  2. Government-issued ID (author/creator) (1 photocopy copy)
  3. SEC Registration & Secretary’s Certificate (corporate/enterprise) (1 photocopy)
  4. Official receipt of payment (1 original)

• Recordals

  Recordals

  Checklist of Requirements
  

  1. Request letter addressed to Cesar Gilbert Q. Adriano, Director IV, National Library of the Philippines.
  2. Two (2) copies Original and/or Certified True Copy of Contract to be recorded.
  3. Official receipt of payment of Recordal fee of PHP 100.00.

Copyright Division

NATIONAL LIBRARY OF THE PHILIPPINES
T. M. Kalaw Avenue, Ermita, Manila, Philippines 1000
P.O. Box 2926

If you have any questions about the process and requirements, feel free to reach out to us through:

Email Address: copyright@nlp.gov.ph

Telephone: (02) 5314-2100 loc. 411