Supply and Delivery of Printed Books for the National Library of the Philippines Affiliated Libraries

Deadline of Submission: Thursday, August 5, 2021

BIDS AND AWARD COMMITTEE

RESOLUTION NO. DC21-06

(Direct Contracting)

A RESOLUTION RECOMMENDING TO THE HEAD OF THE PROCURING ENTITY THE USE OF DIRECT CONTRACTING MODE AS ALTERNATIVE METHOD OF PROCUREMENT FOR THE NATIONAL LIBRARY OF THE PHILIPPINES NEEDS OF SUPPLY AND DELIVERY OF PRINTED BOOKS FOR THE NATIONAL LIBRARY OF THE PHILIPPINES NEW AFFILIATED LIBRARIES  ENUMERATED IN THE PURCHASE REQUEST DATE DECEMBER 22, 2020. (Attach as Annex “A”)

            WHEREAS, the  National Library of the Philippines has requested for the Supply and Delivery of Printed Books for the National Library of the Philippines Affiliated Libraries amounting to Five Hundred Twenty-One Thousand Five Hundred Pesos  (Php 521,500.00) to PHOENIX EDUCATIONAL SERVICES, INC.

WHEREAS, attached is the item specification with Certificate of Sole/Exclusive Publisher of Phoenix Educational Services, Inc.  with registered office at839 Edsa South Triangle, Quezon City, Philippines  (Attach as Annex “B”)

WHEREAS, Section 50 of RA 9184 provides that Direct Contracting as mode of procurement may be resorted for items sold by an exclusive dealer or manufacturer which does not have sub-dealers selling at lower prices and for which no suitable substitute can be obtained at more advantageous term to the government;

WHEREAS, the Bids and Awards Committee (BAC), in its evaluation considered all the factual circumstances of the foregoing, including the Technical Evaluation made by the end-user and the immediate need for the acquisition of the goods which warrants and necessitates the use and employment of alternative method of procurement specifically through Direct Contracting;

WHEREAS, on motion a motion unanimously seconded, it was;

RESOLVED, as it is hereby resolved, that the use of alternative method of procurement for the aforesaid Purchase Request, through Direct Contracting, is justified and is recommended for approval of the Director as Head of the Procuring Entity, by reason of the existence of the conditions set forth by the Act and in line with the promotion of economy and efficiency in the procurement system.

Contractor: Phoenix Educational Service, Inc.

Contract Amount: 521,500.000

Notice of Award: August 05, 2021